Executive Assistant to President & Founder

About the role

We are seeking a proactive Executive Assistant to support the President & Founder of a US‑based boutique advisory firm. The role is remote, open to candidates residing in Latin America, and involves managing communications, calendar, travel, and stakeholder relationships across multiple time zones.

Key responsibilities

• Triaging inbound email, drafting correspondence, and ensuring timely follow‑up, especially during travel or unavailability.
• Managing a complex, multi‑time‑zone calendar, protecting focus time, and coordinating meetings with clients, partners, and event hosts.
• Organising travel itineraries, conference logistics, speaking engagements, and event recruitment outreach.
• Maintaining relationship databases, supporting post‑meeting action items, and assisting with outreach to prospective contacts.
• Monitoring the Founder’s LinkedIn feed, drafting engagement suggestions, and tracking industry publications for visibility opportunities.
• Conducting targeted research and preparing concise briefing materials for meetings and engagements.

Required profile

• Exceptional written and verbal communication with a polished, professional tone.
• Strong judgment and the ability to work independently when the Founder is unavailable.
• Highly organised, detail‑oriented, and capable of managing competing priorities.
• Comfortable operating in a fast‑paced, global environment across multiple time zones.

Required skills

• Advanced email and calendar management (e.g., Outlook, Google Workspace).
• Proficiency with LinkedIn for monitoring and engagement.
• Experience coordinating international travel and event logistics.
• Research and briefing preparation skills.

What we offer

• Remote work flexibility.
• Opportunity to support a high‑profile founder and engage with global clients.
• Professional development through exposure to governance, legal strategy, and behavioral science projects.