Legal Administrative Assistant

About the role

We are looking for a highly organized, bilingual Administrative Assistant to support our U.S.-based legal and medical visualization company. The role acts as a primary liaison between law‑firm clients and internal teams, ensuring smooth communication and project coordination.

Key responsibilities

• Manage intake of new animation and medical rendering requests from law firms, collecting case information, medical records, and supporting documentation.
• Communicate with attorneys and legal staff about project status, missing documents, and open requests; re‑engage existing clients with updates.
• Maintain accurate client, project, and case records in the CRM system and support the Operations Director with scheduling and deadline tracking.
• Assist the Sales team with outreach, follow‑ups, and lead management; handle general administrative duties such as email management, data entry, and document organization.

Required profile

• 1‑3 years of administrative experience supporting a U.S. personal injury law firm.
• Fluent in English (C1) and Spanish, both written and spoken.
• Strong verbal and written communication skills with experience interacting with attorneys, legal staff, clients, or healthcare professionals.
• Excellent organizational abilities, attention to detail, and capacity to multitask.

Required skills

• Experience with CRM or case‑management software (e.g., Salesforce, HubSpot, Zoho).
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Familiarity with medical terminology and healthcare documentation is a plus.