Admin Assistant 1

About the role

IQVIA is looking for an Admin Assistant 1 in Buenos Aires. The role covers administrative duties with business responsibilities that involve contact with and exposure to confidential information, requiring tact, diplomacy and discretion. It is moderately routine but calls for considerable judgment and initiative in solving problems and making recommendations, and involves professionally representing the assigned manager and/or department.

Key responsibilities

• Support the team with activities related to the Trail Master File and schedule appointments according to priority.
• Help research and compile data, and write routine correspondence, reports and presentations for review and final revision by the manager.
• Maintain all files and confidential records, and handle incoming and outgoing mail, photocopies and distribution of correspondence and reports.
• May take and distribute internal meeting minutes, and may track department and employee data and complete regular reports on time.
• Assist in preparing documents, obtaining departmental signatures and following up on them, and ensure communications are dispatched promptly and accurately.
• Assist in planning and coordinating major business meetings, and possibly coordinate facility needs such as space and equipment.
• Provide data, information and backup materials to support the manager's day-to-day operations.

Required profile

• High school diploma or equivalent.
• Advanced level of English, written and spoken.
• Ability to work both in a team and independently, prioritizing tasks and managing time and deadlines.
• Ability to perform multiple tasks and build effective working relationships with coworkers and managers.

Required skills

• Computer skills, including MS Office.