Administrative Assistant – Legal Office

About the role

The Ledger Law Firm is seeking a highly organized, detail‑oriented Administrative Assistant to support daily operations in our Newport Beach office. This role is ideal for a proactive professional who enjoys creating order, solving problems, and supporting legal teams in a fast‑paced personal injury environment.

Key responsibilities

• Manage day‑to‑day administrative and clerical tasks.
• Answer, screen, and direct phone calls professionally.
• Provide executive‑level administrative support to leadership staff.
• Maintain organized digital and physical records.
• Assist with document management, data entry, filing, scanning, and correspondence.
• Coordinate internal communications and ensure tasks are completed efficiently.
• Support billing, bookkeeping, vendor records, or payment‑related tasks as needed.
• Help with calendar management, scheduling, and follow‑up reminders.
• Contribute to improving internal systems, workflows, and office organization.
• Communicate professionally with clients, attorneys, staff, vendors, and external parties.
• Handle confidential information with discretion.

Required profile

• Strong administrative, clerical, and organizational abilities.
• Excellent attention to detail and follow‑through.
• Professional phone etiquette and strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced office environment.
• Dependable, professional, and tech‑savvy.

Required skills

• AI tools
• QuickBooks
• Microsoft Office
• Outlook