Senior Executive Assistant

About the role

Robinson Immigration Law, a Nashville‑based firm specializing in high‑skill and business immigration, is seeking a Senior Executive Assistant to support the founder and the leadership team. This fully remote position operates on U.S. Central Time business hours and is essential for keeping daily operations smooth and confidential.

Key responsibilities

• Own the founder’s calendar: schedule, protect, and sequence meetings across international time zones, including travel buffers.
• Manage the founder’s inbox and messaging platforms: triage, route, draft routine replies, and flag time‑sensitive items.
• Provide meeting support: prepare agendas, pre‑reads, take notes, track action items, and ensure follow‑through.
• Coordinate with vendors and contractors: act as primary contact, chase deliverables, schedule calls, and prepare decision briefs.
• Handle travel logistics: book flights, create itineraries, and manage event details.
• Maintain document and file systems: organize working files, perform light document preparation, route e‑signatures, and keep shared drives orderly.
• Support leadership team scheduling and coordination.
• Assist the founder with administrative items such as memberships, registrations, and recurring obligations.
• Perform light project coordination: send reminders, follow up on status, and conduct small research or procurement tasks.

Required profile

• Several years of experience as an Executive Assistant supporting senior leadership.
• Demonstrated discretion handling confidential information.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written communication and proactive problem‑solving.

Required skills

• Experience with e‑signature platforms for document routing.