Senior Executive Assistant – Remote

About the role

Veta Virtual is seeking a Senior Executive Assistant to support the COO and founder of a fast‑growing fintech and cryptocurrency company. This high‑trust position goes beyond basic scheduling, requiring proactive organization, confidentiality, and the ability to keep two busy executives running smoothly.

Key responsibilities

• Provide daily administrative support, anticipating needs before they are voiced.
• Manage complex calendars, schedule internal and external meetings, and resolve conflicts.
• Coordinate end‑to‑end meeting logistics, including virtual links, materials, and attendee communication.
• Prepare executives for meetings by monitoring schedules, sending reminders, and assembling agendas.
• Draft, proofread, and format correspondence, presentations, and reports with meticulous attention to detail.
• Maintain organized electronic files and executive documentation.
• Arrange domestic and international travel, creating detailed itineraries and adapting to changes.
• Handle expense reports, receipt organization, reimbursements, and corporate card reconciliation.
• Take meeting notes, track action items, and ensure follow‑up until closure.
• Serve as a reliable point of contact for internal and external stakeholders, partnering with HR, finance, legal, IT, and operations.

Required profile

• 5+ years of experience in executive support or office coordination, preferably for senior leaders.
• Exceptional organizational and time‑management abilities with a keen eye for detail.
• Strong written and verbal communication skills presented in a professional tone.
• Proven discretion handling confidential business and personnel information.
• Ability to anticipate needs, spot issues early, and follow through independently.
• Comfort working in a fast‑paced environment where priorities shift quickly.
• Based in Latin America (LATAM) or Europe.

Required skills

• Proficiency with Microsoft Office Suite – Outlook, Word, Excel, PowerPoint, Teams.
• Experience coordinating complex calendars and business travel.
• Comfort using AI tools to support drafting, organizing, and productivity (a plus).

What we offer

• Competitive monthly compensation paid in USD.
• 15 paid vacation days per year plus U.S. federal holidays.
• 100% remote work from anywhere in LATAM or Europe with a professional home setup.
• Fast‑paced, high‑growth environment at the forefront of global fintech and cryptocurrency.
• Collaborative, high‑trust culture that values discretion and reliability.