Executive Assistant (Private Co-Investment Club)

About the role

Inflection Club is a private co-investment community for accredited investors, operators and family offices, offering direct access to pre-IPO deals vetted by institutional-grade diligence. The Executive Assistant supports the Director of Community & Operations and the Director of Investments, owning their calendars, inboxes, follow-ups and meeting logistics so they can focus on members and deals. It is fully remote and pays an independent contractor rate.

Key responsibilities

• Manage both Directors' calendars and inboxes, draft replies, flag decisions and track action items to completion
• Coordinate across time zones with members, founders, co-investors and counsel
• Prepare agendas, briefing notes and materials for Investment Committee sessions, member calls and roundtables, and take notes and distribute decisions the same day
• Keep priorities and deadlines visible in ClickUp and Slack, and follow up with team members, counsel and vendors
• Support deal logistics such as diligence request lists, document collection and IC and SPV-close timelines
• Support member communications, onboarding, event coordination and member-facing scheduling, keeping records accurate in HubSpot
• Prepare weekly priorities briefs for the Directors and summaries for leadership
• Arrange travel, offsites and in-person events, and handle expenses and subscriptions

Required profile

• 3+ years as an executive assistant, chief of staff associate or operations coordinator supporting senior leaders, ideally more than one at once
• Urgent, anticipatory and concise writing style
• Discretion with confidential member, financial and deal information
• Async-first, reliable in a distributed team, with good judgment on priorities
• Bonus: VC, PE or private membership experience; Web3, DeFi or crypto familiarity; investor relations or SPV workflow exposure; ClickUp, Slack automation, n8n or AI-assisted workflows

Required skills

• Google Workspace and calendar management across time zones
• Slack and ClickUp (comfortable learning HubSpot quickly)

What we offer

• Fully remote, flexible, async-first culture with deep focus time
• Competitive independent contractor rate commensurate with experience
• Direct exposure to institutional-grade deal flow and a high-calibre investor community

Candidates apply by sending their CV in English and a brief note on how they manage competing priorities for more than one executive and one process they improved end-to-end. Shortlisted candidates are contacted within two weeks.