Business Development Coordinator

About the role

Ami Arroyo, Inc. is seeking a Business Development Coordinator who thrives on keeping processes moving, catching details, and ensuring nothing falls through the cracks. You will work closely with the founder to turn approved account research into outreach and buyer conversations.

Key responsibilities

• Build weekly outreach queues from approved target accounts, checking priorities, exclusions, and duplicate outreach.
• Verify buyer names, contact information, and mailing addresses, flagging any conflicts or missing details.
• Prepare letters and mailing packets, coordinate printing and mailing with a U.S.-based teammate, and confirm dispatch.
• Complete follow‑ups, surface buyer responses quickly, and help schedule conversations with the founder.
• Organize event contact lists and coordinate post‑event outreach.
• Assemble proposal documents using approved templates, check for inconsistencies, and send drafts for review.
• Maintain an accurate CRM with actions, dates, responses, next steps, owners, and deadlines, and share concise weekly updates.

Required profile

• At least two years of experience in administrative, sales‑support, recruiting‑coordination, or client‑operations roles.
• Proven track record of accurate record‑keeping and reliable follow‑through without repeated reminders.
• Strong professional written and spoken English with the ability to summarize next steps confidently.
• Independent remote‑work habits and ability to maintain daily overlap with CST hours.
• Sound judgment in handling details, protecting sensitive information, and escalating decisions appropriately.

Required skills

• Hands‑on experience using a CRM to maintain accurate activity and contact records.
• Familiarity with Apollo (preferred, training provided) and comfort learning new digital workflows.