Administrative Assistant (Spanish-Speaking)

About the role

A growing international client in the beauty and cosmetics industry, a UK-based B2B wholesaler of cruelty-free makeup and beauty products, is hiring a full-time Administrative Assistant through Virtual Latinos. The role supports the day-to-day operations of the client's retail and distribution business across the Americas, working closely with the commercial team. It is a Monday to Friday, 9:00 am to 5:00 pm EST position with a 1-hour lunch break, 35 hours per week, paid biweekly at $8.50-$11.50 per hour.

Key responsibilities

• Manage paperwork, forms and administrative documentation for new and existing retail and distribution partners.
• Collect, organize and maintain large amounts of sales and partner data for weekly and monthly reporting.
• Analyze and present data using advanced Excel functions such as pivot tables and charts.
• Prepare professional PowerPoint presentations turning partner and sales data into clear reports for the commercial team.
• Maintain product and partner information, including product forms, product pages and master databases, meeting strict deadlines.
• Coordinate with partners mainly by email to request sales information, product details, photos and videos, and deliver them to the right internal teams.
• Support multiple commercial, creative, visual merchandising and market projects across the Americas, tracking priorities and deadlines.

Required profile

• Female candidate with 3 to 4 years of experience managing large amounts of data and turning it into organized reports and presentations.
• Excellent written and verbal communication, with strong relationship-building and the ability to communicate with partners mainly by email.
• Native-level Spanish and highly proficient English, written and spoken.
• No college degree required; hands-on experience with data management, Excel and reporting is more important.

Required skills

• Advanced Excel, including pivot tables, charts and data analysis.
• Advanced Microsoft Office, especially Excel and PowerPoint, and proficiency with Outlook and Word.
• Outstanding organizational and project coordination skills, able to handle several priorities and deadlines at once.
• Attention to detail, sense of urgency and ability to work under pressure.