Administrative Assistant – Maryland State’s Attorneys’ Association

About the role

The Maryland State’s Attorneys’ Association (MSAA) is looking for a proactive Administrative Assistant to ensure smooth day‑to‑day operations across the organization. You will support senior staff, the Victim/Witness Security Resource Coordinator, the Board of Directors, and various committees while handling a wide range of office and logistical tasks.

Key responsibilities

• Maintain Outlook calendars for all employees and schedule appointments, travel, and meetings.
• Draft and type correspondence, manage phone calls, take messages, and forward inquiries appropriately.
• Prepare and track expense reports, coordinate payroll through a third‑party provider, and handle mail distribution.
• Monitor office supplies and equipment, ensuring adequate stock and functionality.
• Support the Victim/Witness Security Resource Coordinator by maintaining Excel spreadsheets for the Quarterly Witness Protection Relocation Fund, updating contact lists, and reviewing county expenditures.
• Organize Board of Directors meetings, arrange lunch spaces, take meal orders, prepare agendas, minutes, and financial reports.
• Manage dues billing by contacting State’s Attorney offices and maintaining payment logs.
• Assist legal staff by gathering trial documents, completing MDEC filings, and supporting special prosecutors.
• Coordinate the annual Summer Conference, maintain member manuals, and handle committee communications.

Required profile

• Proficient in Microsoft Office with strong attention to detail.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Effective written and verbal communication skills.

Required skills

• Microsoft Office
• Outlook
• Excel