Executive Assistant (Remote)

About the role

We are looking for an experienced Executive Assistant to support the CEO of a fast‑growing digital marketing and web development agency. The role is fully remote and ideal for a proactive, detail‑oriented professional who can thrive in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, appointments and travel arrangements.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare reports, presentations, meeting agendas and follow‑up action items.
• Assist in project coordination, track progress across teams and ensure deadlines are met.
• Handle inbox management, prioritize emails and draft responses.
• Coordinate internal meetings, document action items and ensure completion.
• Create and maintain SOPs, workflows and internal documentation.
• Identify inefficiencies, propose and implement operational improvements.
• Support hiring, onboarding and team coordination across time zones.
• Perform ad‑hoc administrative tasks to free the CEO from day‑to‑day operations.

Required profile

• Minimum 3 years of experience as an Executive Assistant or similar role supporting senior leadership.
• Previous experience in a digital marketing or web development agency.
• Strong project coordination and organizational abilities.
• Excellent written and verbal communication skills.
• Highly proactive, detail‑oriented and able to work independently in a remote setting.
• US work experience is required.

Required skills

• Proficiency with project‑management tools such as ClickUp, Asana, Monday.com, Notion.
• Strong command of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).