Chief of Staff to Founder – Remote

About the role

We are seeking a highly capable Chief of Staff to serve as the founder’s right‑hand across multiple businesses and personal operations. This remote position offers high autonomy, visibility, and the opportunity to build and scale systems from the ground up.

Key responsibilities

• Own and manage the founder’s inbox, calendar, travel, and day‑to‑day personal operations across several entities.
• Design, implement, and maintain organizational systems such as Notion dashboards, trackers, and SOPs.
• Coordinate projects, priorities, and timelines across multiple businesses simultaneously.
• Manage vendors, contractors, and hiring pipelines for different entities.
• Oversee financial operations including bill payment, expense tracking, subscription management, and monthly reconciliations in QuickBooks Online.
• Support tax and legal coordination by managing deadlines, preparing materials, and liaising with CPAs and counsel.
• Lead the operational setup for new business entities, including registrations, banking, software stack, and vendor accounts.
• Assist ongoing initiatives such as hiring, market research, and cross‑functional collaboration.
• Act as the central hub between the founder and external partners, contractors, and employees.
• Anticipate the founder’s needs and proactively surface solutions.

Required profile

• Proven ability to thrive in unstructured, fast‑moving environments.
• Strong ownership mindset with a track record of building processes from scratch.
• Exceptional organizational and multitasking skills.
• High level of trustworthiness, autonomy, and discretion.
• Excellent communication and stakeholder‑management capabilities.

Required skills

• Notion
• QuickBooks Online