Sales & Project Coordinator

About the role

The Sales & Project Coordinator supports the sales administration, equipment shipment tracking, customer communication, and project documentation for a U.S.-based recreational construction company. The role ensures daily operations run smoothly by preparing quotes, monitoring deliveries, and keeping project records organized.

Key responsibilities

• Prepare, enter, and organize customer quotes using pricing and project specifications.
• Track quote requests, deadlines, revisions, and ensure timely delivery to customers.
• Monitor equipment orders and shipments from multiple vendors, maintaining updated tracking records.
• Communicate shipment updates, shortages, damages, and delivery discrepancies to suppliers, customers, and receiving teams.
• Coordinate with the Field Construction Manager for equipment transfers and job‑site deliveries.
• Manage customer correspondence, respond to routine inquiries, and coordinate product sample requests.
• Create and maintain cloud‑based project folders, ensuring consistent file naming and version control.

Required profile

• 2+ years of experience in sales coordination, project coordination, operations support, logistics, or related administrative roles.
• Advanced English proficiency (C1 preferred) with strong written and verbal communication.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Ability to work independently, prioritize effectively, and collaborate remotely with U.S.-based teams.

Required skills

• Proficiency with Microsoft Excel or Google Sheets.
• Experience using email platforms and cloud‑based document management systems.

What we offer

• Fully remote work from anywhere in Latin America.
• Competitive compensation of $1,600–$1,800 USD per month.
• Opportunity to play a key role in organizing customer projects and daily operations.
• Cross‑functional exposure to sales, operations, suppliers, and construction teams.
• Professional growth in U.S. business operations and project coordination.