Executive Assistant for Growing Restaurant & Catering Business

About the role

We are seeking a proactive Executive Assistant to support a family‑run Asian fusion restaurant with two locations, a boba shop, and an emerging catering division in Los Angeles. You will keep operations running smoothly, manage client communications, and help promote our catering services.

Key responsibilities

• Respond to catering inquiries, guide clients from first contact to event confirmation.
• Coordinate with the chef, operations director, and restaurant team to ensure events are fully prepared.
• Conduct outreach to schools, churches, and community groups to generate catering leads.
• Draft marketing copy, outreach emails, and promotional materials for team review.
• Match invoices with shipment records and flag discrepancies.
• Maintain the events calendar and keep the team informed of upcoming bookings.
• Provide day‑to‑day admin support: email management, document organization, mail sorting, and ad‑hoc requests.

Required profile

• 2+ years experience as an executive assistant, operations coordinator, or admin support professional.
• Experience working with clients in the US, UK, Canada, or Australia.
• Fluent written and spoken English with strong communication skills.
• Reliable internet connection and a functional computer.
• Detail‑oriented, solution‑focused, and able to manage multiple tasks without letting anything slip.

Required skills

• Familiarity with CRM tools.
• Proficiency in Notion.
• Strong knowledge of Google Workspace.
• Experience using Discord for team communication.

What we offer

• Immediate start date.
• 7 paid company holidays.
• Opportunity to grow with a dynamic, expanding food‑service business.