Senior Executive Assistant to CEO (Remote)

About the role

Veta Virtual is seeking a Senior Executive Assistant to support the CEO of a fast‑growing, award‑winning digital marketing agency. This remote, high‑trust position goes beyond calendar management, focusing on building structure, driving strategic projects, and ensuring the CEO’s time is maximized.

Key responsibilities

• Manage the CEO’s inbox, calendar, meetings, reminders, and follow‑ups, protecting his time.
• Capture open loops, ideas, and action items, turning them into clear next steps with owners, deadlines, and priorities.
• Design and implement practical systems from scratch, such as trackers, decision lists, weekly briefs, and follow‑up rhythms.
• Proactively follow up with internal teams, vendors, partners, candidates, and attorneys to keep commitments on track.
• Lead or fully own strategic projects from initiation to completion with minimal direction.
• Manage up respectfully, pushing back when the CEO becomes a bottleneck.

Required profile

• 5+ years of experience in a senior EA, executive operations, chief of staff, or similar high‑level support role.
• Proven ability to create structure and operating rhythms where none exist.
• Strong project coordination skills across multiple stakeholders.
• Excellent written communication, able to adapt to the CEO’s voice.
• High discretion and independent judgment handling sensitive information.
• Comfortable with ambiguity, fast‑moving environments, and managing up without friction.
• Currently based in Latin America (LATAM) or Europe.

Required skills

• Google Workspace
• Slack
• ClickUp
• Notion
• HubSpot
• Airtable
• Proficiency with AI tools (strong plus)

What we offer

• Competitive salary paid in USD on a monthly basis.
• 10 paid vacation days per year plus U.S. federal holidays and a birthday PTO day.
• 100% remote work for candidates based in LATAM or Europe.
• Opportunity to shape the CEO’s workflow in a high‑trust, fast‑paced digital marketing environment.