Senior Executive Assistant – Kuala Lumpur

About the role

We are looking for a highly professional and discreet Senior Executive Assistant to support a senior leader in our Kuala Lumpur office. The role demands a proactive individual who can thrive in a fast‑paced, international environment while handling sensitive information with the utmost confidentiality.

Key responsibilities

• Provide comprehensive secretarial and administrative support to senior leadership.
• Manage complex calendars, schedule meetings, appointments, and coordinate travel arrangements.
• Organise internal and external meetings, prepare agendas, take minutes and follow up on action items.
• Handle confidential documents, correspondence and reports with discretion.
• Act as a liaison between the executive office and internal/external stakeholders.
• Screen calls, emails and communications, ensuring timely responses.
• Arrange business travel, including flights, accommodation, visas and itineraries.
• Prepare presentations, reports and briefing materials.
• Track tasks, deadlines and key action items to maintain workflow efficiency.
• Support event coordination for executive meetings and corporate functions.
• Maintain organised digital and physical filing systems.

Required profile

• Bachelor’s degree in business administration or a related field.
• Minimum 7 years of experience providing executive support to senior leadership.
• Fluency in English and French or Spanish (written and spoken).
• Strong organisational, multitasking and time‑management abilities.
• High level of integrity, discretion and professionalism.
• Flexibility to work outside regular hours for international engagements.
• Presentable, confident and experienced in handling VIP interactions.

Required skills

• Proficiency in Microsoft Office tools.