Part-Time Remote Executive Assistant for Coaching Firm

About the role

We are looking for a proactive Executive Assistant to support the founder of a boutique coaching firm that serves senior leaders between roles. Working remotely 20 hours a week, you will keep the founder’s inbox, calendar and daily logistics organized so he can focus on delivering high‑impact coaching.

Key responsibilities

• Monitor and prioritize multiple inboxes across business and personal matters, drafting and sending responses on the founder’s behalf.
• Maintain a detailed to‑do list, track priorities and ensure commitments are met.
• Own end‑to‑end calendar management, schedule meetings across time zones and coordinate client, team and partner calls.
• Arrange travel logistics including flights, hotels and itineraries.
• Support day‑to‑day administration, keep documentation up‑to‑date and manage meeting follow‑ups.
• Keep HubSpot and other client‑tracking tools accurate.

Required profile

• Minimum 3 years experience as an Executive Assistant or similar administrative role.
• High proactivity, initiative and meticulous attention to detail.
• Trustworthy handling of confidential information and willingness to sign an NDA.
• Fluent written and spoken English (C1‑C2 level).
• Based in LATAM with reliable overlap with US Eastern business hours.

Required skills

• Strong Google Workspace skills (Gmail, Calendar, Docs).
• Experience with HubSpot or similar CRM tools.
• Comfortable using AI tools to draft and accelerate work.

What we offer

• Part‑time remote contract (≈20 hours/week).
• Fixed compensation of $1,000 USD per month, paid bi‑weekly.
• Flexible schedule aligned roughly with 8 am‑4 pm ET.
• Opportunity to work with senior leaders and a dynamic founder.