Office Assistant

About the role

We are looking for an Office Assistant to support the daily operations of our Administration & Finance team in Buenos Aires. You will ensure a smooth, organized office environment while collaborating with multiple internal teams, vendors, and external partners.

Key responsibilities

• Process invoices, coordinate supplier payments, and maintain documentation in Argentina.
• Prepare weekly payment reports and update receipts in Drive and Odoo.
• Perform bank reconciliations, credit‑card controls, and assist with payroll processing.
• Coordinate with external accounting partners for monthly closings.
• Manage office supplies, snacks, coffee, fruits, and consumables inventory.
• Organize lunch orders, co‑working space facilities, and guest visits.
• Prepare onboarding kits, welcome boxes, and marketing material inventories.
• Support internal events together with Brand and People teams.
• Handle equipment logistics, maintain PC and office‑equipment inventory, and assist new‑hire onboarding.
• Arrange travel logistics, including flight bookings, accommodations, transfers, travel insurance, and travel kits.

Required profile

• Previous experience in office administration, operations, executive assistance, or similar roles.
• Familiarity with administrative and finance‑related tasks.
• Strong organizational and multitasking abilities.
• Detail‑oriented and proactive mindset.

Required skills

• Google Workspace
• Odoo
• Notion (or similar platforms)