Facilities Specialist – Building Operations & Vendor Management

About the role

WeWork is seeking a Facilities Specialist to oversee third‑party vendors and ensure the smooth operation of our workspaces. You will support the Facilities Manager in day‑to‑day building management, focusing on maintenance, cleaning, health & safety, and security across the portfolio.

Key responsibilities

• Conduct daily site inspections to identify and resolve technical issues, broken furniture, or cosmetic damage.
• Coordinate specialized vendors to execute the annual maintenance plan for HVAC, electrical, fire, lighting, and plumbing systems.
• Supervise cleaning staff, deep‑cleaning services, pantry and restroom inventory, and waste‑sorting compliance.
• Manage vendor relationships, obtain multiple quotes for repairs or purchases, raise purchase orders, and validate service level agreements.
• Monitor weekly spending to stay within budget and ensure timely invoice processing.
• Perform monthly health & safety checks of fire extinguishers, first‑aid kits, and evacuation signage.
• Handle member support tickets, aiming for resolution within 24 hours.

Required profile

• Proven experience in facilities or building operations, preferably in a multi‑site environment.
• Strong organizational skills with the ability to manage multiple vendors and tasks simultaneously.
• Attention to detail and a commitment to maintaining high quality standards.

Required skills

• HVAC maintenance
• Electrical and plumbing systems
• Fire safety systems
• Vendor management
• Budget and expense tracking
• Knowledge of health & safety regulations