Executive Secretary (Buenos Aires)

About the role

The Executive Secretary will support the General Manager of BD in Buenos Aires by managing daily administrative and logistical tasks. This role ensures smooth coordination of travel, meetings, and communications, enabling the manager to focus on strategic priorities.

Key responsibilities

• Organize and maintain the General Manager’s agenda, including travel planning and executive visits.
• Prepare presentations, reports and perform translations when required.
• Coordinate in‑person meetings, video conferences, conference calls and other communication tools.
• Process and control expense reports through CONCUR and oversee approval workflows.
• Provide logistical support for events, meetings and fleet management, including vehicle assignment, preparation and fine tracking.
• Generate efficiency reports to optimise fleet maintenance costs.
• Assist the management team with general administrative and logistical matters.

Required profile

• Executive secretarial or related administrative university studies.
• Minimum three years of experience in a similar role within a multinational environment.
• Advanced proficiency in English.
• Strong organisational and multitasking abilities.

Required skills

• Advanced Microsoft Office suite.
• Experience with CONCUR expense management system.