Executive Assistant to the Founders

About the role

We are seeking a proactive Executive Assistant to support the founders of The Vault NYC, a luxury acquisition business operating between Barcelona and New York. This fully remote, full‑time position requires a high‑performing partner who can turn ambiguous goals into clear actions and keep the founders’ agenda running smoothly.

Key responsibilities

• Manage the founders’ calendars across daily, weekly, monthly, quarterly and annual horizons.
• Tri­age and close projects, prioritize workstreams, and drive items to completion.
• Own follow‑ups, send proactive reminders, and ensure decisions are executed.
• Prepare daily start‑of‑day priority briefs and end‑of‑day reviews.
• Handle inbox and communications, flag urgent items, and draft polished client‑facing replies.
• Coordinate travel and logistics across multiple cities and time zones.
• Monitor recurring deadlines such as compliance filings, renewals and client commitments.
• Build and continuously improve task boards, trackers and SOPs.
• Maintain product listings (photos, descriptions, pricing, metadata) on Shopify and other e‑commerce channels.
• Conduct weekly pricing reviews and monthly platform audits.

Required profile

• Exceptional judgment and ability to prioritize in a fast‑moving environment.
• Self‑starter who can work independently without detailed step‑by‑step instructions.
• Fluent, professional English communication skills.
• Comfortable handling ambiguity and proactively solving problems before they arise.
• Strong organizational skills and attention to detail.

Required skills

• Shopify