Executive Assistant

About the role

The Executive Assistant position at Regenta is a remote, contract role providing high‑level administrative support to senior executives. You will work independently to keep schedules, travel, and communications running smoothly while handling confidential information.

Key responsibilities

• Manage executive calendars and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Prepare and process expense reports with accuracy.
• Organize documents and maintain confidential files.
• Support executive communication with internal and external stakeholders.
• Streamline workflows, prepare meeting materials, and follow up on action items.

Required profile

• Strong executive administrative assistance skills for complex schedules.
• Attention to detail in handling expense reports and financial documentation.
• Excellent communication skills with executives, team members, and partners.
• Solid organization and document‑management abilities.
• Proficiency with productivity tools such as email, calendars, spreadsheets, and collaboration platforms.
• Ability to work independently in a remote environment and meet multiple deadlines.
• Prior experience supporting senior leadership is preferred.
• Relevant education or training in business administration or office management is beneficial.

Required skills

• Email
• Calendar management
• Spreadsheets
• Collaboration platforms
• Expense report handling