Executive Assistant (Hybrid) – Marin County

About the role

The Executive Assistant provides high‑level administrative and operational support to senior executive leaders at Perfect Timing. Working in a hybrid setting within Marin County, this role ensures effective time management, smooth cross‑functional collaboration, and clear internal and external communications.

Key responsibilities

• Manage executive calendars, schedule meetings, coordinate travel, and process expense reports.
• Organize logistics for meetings, events, and gatherings, including agenda preparation and follow‑up action tracking.
• Partner with internal teams to align executive schedules and support day‑to‑day operations.
• Conduct research and oversee special projects as assigned.
• Prepare, assemble, and distribute board and leadership meeting materials.
• Support project coordination across departments to ensure accountability and timely execution.
• Facilitate timely distribution of key communications and materials to relevant audiences.
• Provide logistical support for communication campaigns, events, and engagement initiatives.
• Serve as a responsive point of contact for internal and external stakeholders, building strong working relationships.

Required profile

• Bachelor's degree or equivalent combination of education and experience.
• Three or more years of executive administrative support experience.
• Experience supporting multiple senior leaders in a nonprofit, corporate, foundation, or mission‑driven environment.
• Familiarity with stakeholder engagement, fundraising, or community outreach is preferred.
• Experience with organizational communications, marketing initiatives, or digital content coordination is a plus.

Required skills

What we offer

• Competitive salary ranging from $100,000 to $110,000 per year.