Bilingual Multi-Department Administrative Assistant

About the role

The Multi-Department Administrative Assistant provides bilingual administrative, organisational and operational support across several areas of Saint George School. Working closely with the Administration and School Leadership Team, the role ensures smooth workflow, effective communication and timely coordination of daily tasks.

Key responsibilities

• Manage calendars, appointments, meetings and scheduling coordination for staff and leadership.
• Prepare reports, presentations, correspondence and accurate meeting minutes.
• Organise and maintain both digital and physical filing systems.
• Follow up on tasks, requests, approvals and deadlines to ensure timely completion.
• Support communication between departments, staff, parents, vendors and external stakeholders.
• Coordinate meetings, interviews, activities and related logistical arrangements.
• Respond to emails, calls and inquiries professionally and promptly.
• Assist with onboarding documentation for new employees.
• Coordinate office supplies, purchasing requests and other administrative logistics.

Required profile

• Strong organisational and time‑management abilities.
• Adaptability and professionalism in a dynamic school environment.
• High level of confidentiality when handling sensitive information.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills in both English and Spanish.

Required skills