Bilingual Administrative Operations Specialist (Remote)

About the role

We are seeking a detail‑oriented, bilingual Administrative Operations Specialist to act as the operational bridge between US clients and daily business workflows. This full‑time, 100% remote position supports fast‑growing organizations and is ideal for professionals based in Latin America who want to expand their international career.

Key responsibilities

• Handle client communications via email and phone with polished English and executive presentation.
• Coordinate workflows using task‑management platforms, assigning duties and tracking progress.
• Perform basic invoicing, generate payment reports, monitor collections, and keep digital financial records organized.
• Manage data in Google Sheets and Microsoft Excel, applying formulas and creating concise summaries for leadership.
• Edit PDFs, ensure form compliance, and assemble professional documents.
• Support QuickBooks processes, set up invoices, and troubleshoot software as needed.

Required profile

• Minimum 2 years of experience in an administrative, executive support, or operations role within a corporate setting.
• Professional fluency in English, both written and spoken, with comfort communicating directly with US stakeholders.
• Strong organizational precision, ability to meet strict deadlines independently, and rapid adaptation to new software.

Required skills

• Google Sheets
• Microsoft Excel
• QuickBooks (preferred)
• PDF editing tools

What we offer

• Long‑term career stability with premium US‑based corporate clients.
• Comprehensive time‑off package, including paid vacation.
• Fully remote work schedule aligned with US Eastern Standard Time.