Bilingual Administrative Assistant

About the role

The Multi-Department Administrative Assistant provides essential administrative, organisational and operational support across Saint George School’s various departments. Working closely with the Administration and School Leadership Team, the role ensures smooth daily workflows, effective communication and coordinated logistics in a bilingual environment.

Key responsibilities

• Manage calendars, appointments, meetings and scheduling coordination for staff and leadership.
• Prepare reports, presentations, correspondence and accurate meeting minutes.
• Organise and maintain both digital and physical filing systems, ensuring easy retrieval of documents.
• Support communication between departments, staff, parents, vendors and external stakeholders.
• Coordinate meetings, interviews, school activities and logistical arrangements.
• Assist with onboarding documentation for new employees and maintain office supply inventories.
• Help plan and execute school events and institutional activities.
• Maintain accurate records, trackers, databases and spreadsheets while safeguarding confidential information.

Required profile

• Strong organisational and multitasking abilities in a fast‑paced environment.
• Professionalism, discretion and a high level of confidentiality.
• Adaptability and the capacity to manage competing priorities.
• Excellent written and verbal communication skills in both English and Spanish.
• Team‑oriented mindset with a proactive approach to problem‑solving.

Required skills