Executive Recruiting Coordinator - Associate

About the role

EY Global Delivery Services is looking for an Executive Recruiting Coordinator (Associate) in Buenos Aires. The role provides operational and customer-service support for the Executive Recruiting team, partnering closely with Executive Recruiters to coordinate candidate activity, keep recruiting records accurate, support interview and pre-hire processes and deliver timely updates throughout the recruiting lifecycle. It is part of the BA delivery team and works within established procedures, quality controls and escalation guidelines.

Key responsibilities

• Provide day-to-day coordination and administrative support across the executive recruiting lifecycle, from initial candidate processing through onboarding and post-hire activities.
• Use Avature and other recruiting systems to move candidates through workflow steps, maintain accurate candidate and project records, update forms and support reporting.
• Coordinate executive interview logistics, including outreach for availability, calendar invitations, candidate communications, evaluation requests and follow-up.
• Support pre-hire and compliance processes such as independence checks, rehire research, GCO and retirement memo requests, background investigations and document routing.
• Prepare candidate materials such as draft candidate packs and executive approval information using established templates and checklists.
• Support offer-letter preparation and system administration, including peer quality review and recruiter approval before release.
• Coordinate onboarding and preboarding, including SuccessFactors entry, portal submissions, start-date notifications, technology requests and monitoring of onboarding steps.
• Process approved recruiting invoices and maintain cost-tracking information.
• Maintain recruiting templates, checklists, process documentation, data updates, scheduled communications and ad hoc reporting, complete quality checks, meet service levels, protect confidential information and escalate exceptions.

Required profile

• 0-2 years of experience in recruiting coordination, HR, shared services, operations, project coordination or a related discipline preferred.
• Associate's or Bachelor's degree in a related discipline, or equivalent work experience.
• Fluency in English, verbal and written.
• Ability to work with US-based colleagues during agreed business-hour overlap and handle sensitive information discreetly.
• Ideal: experience in professional services, executive recruiting or a large matrixed organization, and in a global delivery, shared-services or nearshore team.

Required skills

• Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Advantageous: applicant tracking or recruiting systems, especially Avature and SuccessFactors.
• Experience coordinating complex interviews, onboarding or compliance workflows.