Executive Assistant

About the role

DEPT, a growth-invention company at the intersection of technology and marketing, is looking for a highly organized and proactive Executive Assistant to support its regional executive team and help internationally where needed. The role reports directly to the Americas Chief of Staff to the CEO and involves managing calendars, coordinating meetings, handling confidential information and supporting administrative tasks.

Key responsibilities

• Manage 3-5 executive calendars, including scheduling, meetings, appointments and travel arrangements
• Act as a liaison between executives and internal and external stakeholders
• Anticipate executives' needs so their schedules and priorities are well managed
• Help coordinate regional events, offsites and team-building activities
• Complete expense reports when needed
• Be the point of contact for onsite meetings, including board meetings, and order meals for executive meetings
• Provide backup support to the global management support team when needed

Required profile

• 4 to 5 years of experience as an executive assistant or similar role, preferably in a fast-paced professional services environment
• Strong written and verbal communication in English
• Ability to handle confidential information with discretion and professionalism
• Proactive, self-motivated and able to work independently and in a team

Required skills

• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
• Strong problem-solving and critical thinking skills
• Keen eye for detail

What we offer

• Premium healthcare through OSDE for the employee and their immediate family
• Prepaid card with a monthly grocery allowance
• Monthly reimbursements for Wi-Fi/electricity and for training or English classes
• 100% covered "Plan Total" membership at Sportclub
• Access to the benefits platform through Bonda
• A flexible vacation policy