Executive Administrative Assistant (Remote)

About the role

The Ledger Law Firm is looking for a highly organized, detail‑oriented Executive Administrative Assistant to support the Firm’s Founder remotely. This position offers the chance to build a meaningful career in a fast‑paced personal injury law environment while handling a wide range of administrative tasks.

Key responsibilities

• Manage day‑to‑day administrative and clerical tasks for the Founder.
• Communicate in English at C1 level with staff, vendors, and external parties on behalf of the Founder.
• Provide executive‑level support, including calendar management, scheduling, and follow‑up reminders.
• Maintain organized digital and physical records, handling document management, data entry, filing, scanning, and correspondence.
• Coordinate internal communications and ensure tasks are completed efficiently.
• Assist with billing, bookkeeping, vendor records, and payment‑related tasks as needed.
• Help improve internal systems, workflows, and office organization.
• Handle confidential information with discretion and professionalism.

Required profile

• Strong administrative, clerical, and organizational abilities.
• Excellent attention to detail and follow‑through.
• Professional phone etiquette and strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proactive mindset with willingness to take ownership of tasks.
• Team‑oriented, reliable, and respectful interpersonal style.

Required skills

• Proficiency with AI tools.
• Experience using QuickBooks.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel).
• Familiarity with general office software and legal case management tools.