Executive Virtual Personal Assistant (Remote, Part-Time)

About the role

We are seeking a proactive Executive Virtual Personal Assistant to support four principals across a law firm, a SaaS company and an AI startup. Working remotely on a part‑time, on‑call basis, you will ensure smooth daily operations by handling logistics, travel, and research tasks.

Key responsibilities

• Schedule and manage medical, dental and personal appointments for all principals.
• Arrange restaurant reservations and dining logistics.
• Plan and book travel itineraries, including flights, hotels, ground transport and detailed agendas.
• Coordinate end‑to‑end logistics for 3‑4 annual tradeshows (venue, booth, shipping, badges, on‑site support).
• Conduct research projects such as vendor comparisons, market pricing, background checks and product evaluations.
• Perform general virtual assistant duties: vendor coordination, online purchases, follow‑ups and ad‑hoc projects.

Required profile

• Native‑level fluency in English, both spoken and written.
• Proven experience as a virtual assistant, executive assistant or concierge.
• Strong organizational abilities, attention to detail and discretion with confidential information.
• Reliable high‑speed internet, a quiet workspace and a smartphone for texting.

Required skills

• Comfortable using large language models (Claude, ChatGPT or similar) for research, drafting and summarization.

What we offer

• Flexible remote work with core hours 9 AM‑6 PM PT, Monday‑Friday.
• Hourly compensation (negotiable) with milestone bonuses: $300 per flawless tradeshow, $300 at six months, $500 at twelve months, plus additional quarterly incentives.