Executive Virtual Assistant

About the role

High Scale is a fast‑growing video advertising agency looking for a remote Executive Virtual Assistant to keep its leadership team operating smoothly. You will act as the virtual backbone, handling calendars, inboxes, travel, and documentation so executives can focus on scaling the business.

Key responsibilities

• Own and maintain executive calendars across multiple time zones, schedule meetings, and prevent double‑bookings.
• Manage the inbox daily: filter spam, flag urgent messages, and draft professional replies.
• Organise digital files, update spreadsheets, and keep Google Drive well‑structured.
• Arrange travel, book flights and hotels, and create detailed itineraries.
• Prepare simple reports or presentation decks and perform basic data‑entry tasks.
• Join leadership Zoom calls, take accurate notes, distribute action items, and follow up on tasks via Slack.

Required profile

• Minimum 3 years experience as a Virtual Assistant, Executive Assistant, or remote admin supporting busy executives.
• Highly organized, able to work independently without supervision.
• Strong attention to detail and ability to meet tight deadlines.

Required skills

• Proficiency with Google Drive and Google Sheets.
• Expertise in managing Google Calendar.
• Experience using Gmail for email triage.
• Comfort with Zoom for virtual meetings.