Executive Assistant to CEO (Remote Contract)

About the role

Otto AI is seeking a proactive Executive Assistant to support its Chief Executive Officer. This remote, contract position provides high‑level administrative and operational assistance to ensure the CEO’s workflow is efficient and well‑organized.

Key responsibilities

• Manage and prioritize the CEO’s calendar, schedule meetings and appointments.
• Coordinate domestic and international travel arrangements, including itineraries and accommodations.
• Prepare, track and reconcile expense reports.
• Organize executive meetings, draft correspondence and ensure the CEO receives relevant briefing materials.
• Maintain confidential records, monitor deadlines and follow‑ups.
• Assist with special projects, presentations and ad‑hoc tasks as required.

Required profile

• Proven experience providing executive administrative support, preferably to a C‑level leader in a technology or startup environment.
• Strong diary management and ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• High level of professionalism, reliability and ability to multitask in a remote setting.
• Associate or bachelor’s degree in Business Administration, Communications, or related field, or equivalent experience.

Required skills

• Proficiency with productivity tools such as email, calendar applications, video‑conferencing platforms and document‑collaboration systems.