Executive Assistant to Business Unit Head

About the role

The Executive Assistant (EA) to the Business Unit Head (BUH) is a trusted partner providing high‑level administrative and operational support in a fast‑paced, highly visible environment. The EA enables the BUH to focus on strategic priorities by anticipating needs, resolving issues independently, and ensuring seamless execution of daily and long‑range activities.

Key responsibilities

• Provide comprehensive executive administrative support, including complex calendar management, travel coordination, and delegation of approvals for timesheets and expenses.
• Arrange, coordinate, and host large‑scale global virtual meetings and in‑person events, handling logistics, agendas, materials, and on‑site coordination.
• Translate the BUH’s direction into clear, executive‑ready PowerPoint presentations and synthesize inputs from therapeutic area heads into polished business materials.
• Act as primary point of contact for internal and external stakeholders, managing communications, meeting logistics, and representing leadership professionally.

Required profile

• Proven experience supporting senior leaders (BUH, SVP, EVP) in a complex, matrixed organization.
• Highly organized with exceptional attention to detail, proactive, solutions‑oriented, and able to handle confidential information with discretion.
• Strong judgment, executive presence, and ability to operate calmly in high‑pressure, fast‑paced environments.

Required skills

• Advanced proficiency in Microsoft Outlook, Teams, and PowerPoint.
• Strong planning and coordination skills for complex global meetings and events.