Executive Assistant & Operations Coordinator

About the role

Zenimal is seeking an Executive Assistant & Operations Coordinator to serve as the founder’s right hand. You will create order, solve problems, and keep daily operations running smoothly so the founder can focus on growth.

Key responsibilities

• Manage the founder’s calendar, schedule meetings, and track priorities.
• Prepare agendas, take meeting notes, and follow up on action items.
• Conduct online research, organize documents, and maintain SOPs.
• Act as liaison between the founder and customer support, reviewing conversations for quality and flagging recurring issues.
• Coordinate with the 3PL warehouse on inventory, shipping, and fulfillment questions.
• Monitor Amazon Seller Central daily, pull business reports, flag account health alerts, and highlight unusual sales trends.
• Support contractors such as the app developer to keep projects on schedule.
• Assist with general administration, onboarding, and special projects.

Required profile

• Highly organized and detail‑oriented.
• Proactive problem‑solver who takes ownership.
• Clear, professional communicator.
• Ability to learn quickly and follow through on commitments.

Required skills

• Experience with calendar and email management tools.
• Familiarity with Amazon Seller Central.
• Understanding of third‑party logistics (3PL) processes.