Executive Assistant

About the role

We are seeking an Executive Assistant to support the leadership of a fast‑growing US‑based marketing agency that specializes in influencer and user‑generated content partnerships. The role starts with close collaboration with the founder on administrative tasks and will expand to support the broader senior team, ensuring smooth operations across functions.

Key responsibilities

• Own the creator lifecycle: source influencers/UGC creators, secure contracts, and manage delivery.
• Send out and track contracts weekly, keeping the workflow unblocked.
• Run project management for creators, chase assets, organize files, and follow up on payments.
• Liaise with internal teams and external creators to maintain alignment.
• Develop documents, slide decks, reporting, and light account management as capacity grows.
• Support hiring‑related scheduling and onboarding logistics.

Required profile

• 2–3 years of Executive Assistant experience, preferably in a US marketing agency.
• Self‑starter who works efficiently with minimal oversight.
• Excellent written and verbal communication.
• Strong organizational and prioritization abilities with a proactive loop‑closing habit.
• Discretion handling confidential information.
• Experience coordinating project deliverables and timelines.
• Based in LATAM with availability to overlap East Coast, Mountain, or Central US time zones.

Required skills

• Google Workspace
• Notion
• Slack
• Asana
• DocuSign (nice to have)

What we offer

• Competitive USD salary
• 100% remote work
• 25 days paid time off (including US federal holidays for international hires)
• Discretionary bonus based on tenure