Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support a fast‑growing home services company based in the United States. The role focuses on streamlining invoicing, collections, and daily administrative tasks while providing reliable phone coverage for customers.

Key responsibilities

• Follow up on past‑due invoices and manage aging accounts receivable (10‑day and 30‑day cycles).
• Request, collect, and organize client documentation such as W‑9s and 1099s.
• Provide phone coverage, handle customer service inquiries, and assist with dispatch scheduling for field technicians.
• Process incoming web forms, lead inquiries, and general email correspondence.
• Liaise with the website developer to ensure updates and changes are implemented accurately.
• Perform daily administrative tasks to free up the business owner’s time.

Required profile

• Flawless, near‑native English fluency for speaking with American clients.
• Comfortable making outbound collections calls while maintaining professional relationships.
• Fast learner who can navigate multiple software platforms, scheduling tools, and CRM systems.
• Familiarity with Facebook and general social‑media platforms is a plus.

Required skills

• Facebook

What we offer

• Full‑time remote position with flexible hours within the 8 am‑5 pm EST window.
• Competitive monthly salary between $2,000 and $2,500.