Executive Assistant

About the role

We are seeking a proactive Executive Assistant to work remotely with the founder of two fast‑growing AI and finance companies. This position goes beyond traditional admin duties, acting as a trusted partner who drives execution, solves complex problems, and leverages modern AI tools to boost productivity.

Key responsibilities

• Manage and prioritize email and Slack communications, maintain project organization, and ensure follow‑ups.
• Prepare meeting notes, action items, and track execution of key initiatives.
• Conduct deep research on vendors, software, business opportunities, recruiting, travel, and special projects, delivering clear recommendations.
• Assist with bookkeeping, invoice tracking, expense management, and light financial analysis.
• Coordinate travel, accommodations, retreats, event logistics, and support recruiting research.
• Identify repetitive processes, build and maintain automated workflows, and use AI platforms for research and analysis.

Required profile

• Strong operational mindset with a passion for technology and AI.
• Analytical thinker who can work independently on ambiguous projects.
• Excellent communication skills and a relentless drive to improve systems.
• Comfortable working in a fast‑paced startup environment and handling multiple stakeholders.

Required skills

• coding
• AI‑assisted development
• workflow automation
• emerging AI technologies