Executive Assistant for Founder – 4k/mo

About the role

This is a unique Executive Assistant position supporting the co‑founder of a fast‑growing direct‑to‑consumer health brand. The role blends personal lifestyle management with high‑level business support, acting as the operating system for one person’s professional and personal life.

Key responsibilities

• Own and maintain the personal calendar, scheduling activities such as dance lessons, golf, workouts, social events and personal commitments, ensuring no conflicts.
• Plan and coordinate social occasions, including dinner reservations, event tickets, guest lists, gifts and follow‑ups.
• Research, book and manage restaurants, venues, classes, experiences and personal travel logistics (flights, hotels, visas, ground transport).
• Handle personal purchases, subscriptions, memberships, household coordination and administrative tasks.
• Maintain a comprehensive view of personal commitments and proactively flag clashes with work obligations.
• Own the business calendar, schedule and protect focus blocks, prepare meeting agendas and background information.
• Manage the executive inbox, triage messages, respond where appropriate and escalate critical items.
• Track to‑dos and follow‑ups across the team, hold stakeholders accountable to deadlines.
• Support hiring processes: draft job descriptions, screen applications, coordinate interviews and communicate with candidates.
• Draft documents, meeting notes, briefs and presentation slides; coordinate with team leads to unblock projects.
• Oversee business purchasing, vendor coordination and expense tracking.

Required profile

• Absolute discretion and ability to handle confidential financial, personal and professional information.
• Proactive mindset; anticipates needs and reduces the number of requests over time.
• Highly organized with exceptional attention to detail.
• Comfortable working across multiple time zones and managing a fast‑paced environment.

Required skills