Executive Assistant – Finance & Operations Support

About the role

We are looking for a proactive Executive Assistant to support a fast‑growing home‑services company. The role focuses on streamlining invoicing, collections, and daily administrative tasks while providing excellent customer service in English.

Key responsibilities

• Follow up on past‑due invoices, manage aging accounts receivable, and collect missing client documentation (W‑9, 1099, etc.).
• Provide phone coverage, handle customer inquiries, assist with dispatch coordination, and process web‑form leads and email correspondence.
• Liaise with the website developer to implement updates and tweaks, and perform general administrative duties to free up the owner’s time.

Required profile

• Flawless, near‑native English fluency for speaking with American clients.
• Tech‑savvy and quick to learn multiple software platforms, scheduling tools, and CRM systems.
• Assertive yet professional communication, comfortable making outbound collections calls.
• Familiarity with Facebook and other social‑media platforms is a plus.

Required skills

• Facebook
• CRM systems
• Scheduling tools

What we offer

• Competitive salary $2,000‑$2,500 USD per month.
• Flexible Monday‑Friday schedule (8 am‑5 pm EST).
• Remote work arrangement.