Executive and Operations Assistant

About the role

We are seeking a proactive Executive and Operations Assistant to support a busy principal. In this high‑trust position you will manage calendars, handle administrative tasks, coordinate vendors, and drive recurring business operations, all while maintaining strict confidentiality.

Key responsibilities

• Manage the principal’s calendar, schedule meetings, send reminders, and resolve conflicts.
• Provide day‑to‑day administrative support, including email handling, document organization, and correspondence drafting.
• Submit and track monthly product orders, liaise with vendors, and ensure timely fulfillment.
• Conduct research on topics, vendors, or opportunities and present clear findings.
• Support special projects and one‑off tasks, anticipating needs without being prompted.

Required profile

• Proven experience as an Executive, Personal, or Operations Assistant supporting senior professionals.
• Excellent written and verbal English communication with a polished, professional tone.
• High level of discretion and reliability when handling sensitive information.
• Strong organizational abilities and capacity to manage multiple priorities simultaneously.
• Self‑directed, proactive, and able to take ownership of tasks from start to completion.

Required skills

What we offer

• Competitive USD compensation paid bi‑monthly.
• Paid time off in line with company policy and observance of holidays.
• 100% remote work setup, allowing you to work from any location.
• Stable, long‑term position with clear responsibilities and consistent workload.
• Direct access to the principal, offering high‑ownership and high‑trust experience.