Executive Administrative Assistant

About the role

We are seeking a highly organized, proactive Executive Administrative Assistant to support a senior executive in a fast‑paced, collaborative e‑commerce community. The role blends traditional administrative duties with project management, data handling, and AI‑driven productivity tools.

Key responsibilities

• Provide day‑to‑day administrative and operational support to a senior executive.
• Organize, prioritize, and track multiple projects, tasks, and deadlines.
• Coordinate schedules, meetings, follow‑ups, and ongoing initiatives.
• Maintain spreadsheets, trackers, reports, and other operational documents.
• Work confidently with numbers and organize information accurately.
• Communicate professionally with clients, prospects, and internal team members.
• Participate in client and prospect calls when needed.
• Use AI tools to improve productivity, research, communication, organization, and workflows.

Required profile

• Excellent spoken and written English.
• Exceptional organizational and time‑management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Professional, personable, and confident communication style.
• Proactive, resourceful, and able to work independently.

Required skills

• Strong spreadsheet skills.
• Confidence working with numbers and data.
• Project‑management mindset for tracking tasks, deadlines, and deliverables.
• Experience using AI tools to enhance day‑to‑day work.