Executive Administrative Assistant

About the role

Join a leading global financial services firm as an Executive Administrative Assistant, providing high‑level support to a senior executive. You will manage complex calendars, coordinate critical meetings, and handle travel and expense processes with precision and discretion in a fast‑moving environment.

Key responsibilities

• Maintain and prioritize a complex executive calendar, resolving conflicts and adjusting schedules as needed.
• Organize internal and external meetings, handling logistics such as conference rooms, catering, and technology setup.
• Screen and route incoming calls and requests, exercising judgment and confidentiality.
• Coordinate domestic and international travel, preparing detailed itineraries and managing trip logistics.
• Prepare, reconcile, and submit expense reports in line with company policies.
• Act as a primary point of contact for internal stakeholders, clients, and visitors interacting with the executive’s office.
• Provide day‑to‑day administrative assistance and resolve scheduling or logistical issues promptly.

Required profile

• Proven experience supporting senior leaders in a fast‑paced setting.
• Strong organizational abilities with capacity to manage multiple priorities and last‑minute changes.
• Excellent written and verbal communication skills with professional etiquette.
• Demonstrated discretion in handling sensitive information.
• Collaborative mindset and ability to work with stakeholders at all levels.

Required skills

• Microsoft Outlook
• SAP Concur (or similar expense management tool)