Document Formatting Specialist – Word & PDF (Remote)

About the role

We are seeking a Document Formatting Specialist with deep expertise in Microsoft Word and PDF tools to support complex, regulated business documents. Working remotely for Gramian Consultancy, you will ensure high‑quality, accurate, and confidential document production for Fortune‑500 and similarly demanding clients.

Key responsibilities

• Review, edit, and format intricate Word and PDF files, applying corporate and regulatory standards.
• Manage tracked changes, comments, version control, and document comparisons.
• Create, update, and maintain templates, forms, and structured layouts for long‑form documents.
• Extract, organise, and consolidate information from multiple sources into cohesive files.
• Prepare secure, accessible PDFs, including fillable forms and electronic signatures.
• Support document‑workflow and quality‑control processes while preserving confidentiality.
• Provide guidance on advanced Word and PDF features as needed.

Required profile

• Minimum 3 years of professional experience with Microsoft Word and PDF editing tools.
• Background in legal, healthcare, academia, government, finance, real estate, or public policy environments.
• Experience supporting large, regulated organisations (e.g., Fortune 500).
• Advanced degree or equivalent professional qualification (Master’s, PhD, JD, etc.).
• Strong written English and meticulous attention to document accuracy.

Required skills

• Microsoft Word (advanced formatting, tracked changes, comments, comparison).
• PDF editing and creation tools (e.g., Adobe Acrobat).
• Template and form design.
• Document version control and confidentiality handling.

What we offer

• Freelance contract paid per completed task.
• Flexible workload based on task availability.
• Fully remote work within the United States.
• Hourly rate ranging from $20 to $55.