Bilingual Administrative Assistant

About the role

The Multi‑Department Administrative Assistant will provide bilingual administrative, organisational and operational support across Saint George School’s various departments. Reporting to the Administration/School Leadership Team, the role ensures smooth daily workflows, effective communication and reliable documentation for staff, parents and external partners.

Key responsibilities

• Manage calendars, appointments and meeting logistics for multiple departments.
• Prepare reports, presentations, correspondence and accurate meeting minutes.
• Maintain both digital and physical filing systems, ensuring easy retrieval of documents.
• Coordinate communication between staff, parents, vendors and other stakeholders.
• Handle email, phone and inquiry responses promptly and professionally.
• Support onboarding processes and maintain employee documentation.
• Order office supplies, process purchasing requests and assist with logistical needs.
• Assist in planning and executing school events and institutional activities.
• Update and maintain records, trackers, databases and spreadsheets while safeguarding confidential information.

Required profile

• Strong organisational abilities with a keen eye for detail.
• Excellent written and verbal communication skills in both English and Spanish.
• Professional demeanor with a high level of discretion and confidentiality.
• Ability to juggle multiple priorities in a fast‑paced educational environment.

Required skills

• Proficiency in standard office software for document creation and data management.
• Experience handling calendars, scheduling and meeting coordination.
• Competence in maintaining filing systems and managing records.