Project Coordinator (Healthcare IT & AI Solutions)

About the role

Wakapi is seeking a highly organized Project Coordinator to support the execution of healthcare technology and AI-powered clinical software projects. You will work with cross‑functional teams to ensure projects move smoothly from kickoff to go‑live.

Key responsibilities

• Maintain and update comprehensive project plans, timelines, and resource trackers.
• Monitor progress against milestones, identifying bottlenecks early.
• Coordinate go‑live activities, ensuring testing and operational readiness.
• Draft and distribute project updates and go‑live reports to internal and external stakeholders.
• Serve as central contact for project queries, facilitating communication between developers, clinical teams, and client staff.
• Schedule meetings, prepare agendas, and distribute pre‑read materials.
• Document meeting minutes, extract decisions, and define action items.
• Track outstanding tasks and follow up with owners to ensure timely completion.
• Organize and maintain project repositories, keeping templates, agreements, manuals, and reports up to date.

Required profile

• 2+ years of experience in project coordination or administrative support, preferably in healthcare, IT, software development, or biotechnology.
• Bachelor’s degree in Business Administration, Healthcare Administration, Information Technology, or related field (or equivalent experience).
• Strong written and verbal communication skills with the ability to synthesize complex information.
• Excellent attention to detail and ability to manage multiple overlapping tasks.
• Collaborative team player able to build relationships across technical, clinical, and corporate functions.

Required skills

• Proficiency with project management tools such as Jira, Confluence, Asana, Trello.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Google Workspace.