Part-Time Remote Executive Assistant for Coaching Firm

About the role

We are a boutique coaching firm that supports senior leaders between roles. The founder needs a proactive executive assistant to manage inboxes, calendars, travel, and day‑to‑day administration, allowing him to focus on high‑impact work.

Key responsibilities

• Screen, prioritize, and respond to emails across multiple businesses and personal matters.
• Maintain the founder’s calendar, schedule meetings across time zones, and coordinate travel logistics.
• Take notes, track to‑dos, and ensure commitments are followed up.
• Manage documentation, meeting logistics, and keep HubSpot and other tracking tools up to date.

Required profile

• Minimum 3 years experience as an executive assistant or similar administrative role.
• Highly proactive, detail‑oriented, and able to handle confidential information.
• Fluent in written and spoken English (C1‑C2 level).
• Based in LATAM with reliable overlap with US Eastern business hours.

Required skills

• Strong Google Workspace skills (Gmail, Calendar, Docs).
• Experience with HubSpot or similar CRM tools.
• Comfortable using AI tools to draft and accelerate work.

What we offer

• Part‑time (20 hours/week) remote position.
• Fixed compensation of $1,000 USD per month, paid bi‑weekly.
• Flexible schedule aligned roughly with 8 am‑4 pm ET.
• Opportunity to support senior leaders and a dynamic founder.