Office Coordinator

About the role

Evolution is looking for an Office Coordinator to manage front‑of‑house operations and ensure the smooth functioning of its office environment. You will be the central point for reception, visitor access, facilities, and internal communications, supporting both daily activities and special events.

Key responsibilities

• Coordinate reception services, visitor access, biometric systems and internal office communications.
• Maintain office supply inventory, manage vendor relationships and oversee equipment maintenance.
• Handle facilities issues such as cleanliness, safety, functionality, parking allocation and office‑related expense reporting.
• Support event and meeting logistics, including room setup, catering and supply management.
• Ensure policy compliance, contribute to process improvements and collaborate with security, facilities and technical teams.
• Plan and manage the yearly department budget and resource allocation.
• Oversee mail handling, deliveries, recycling initiatives and eco‑friendly practices.
• Supervise taxi services, security questions, swipe‑on system operations and JIRA ticket monitoring.
• Manage BioStar fingerprint access system, access cards and document flow for incoming/outgoing mail and cargo.
• Assist other administrative staff with overflow work and additional office‑management projects.

Required profile

• Strong organizational skills with attention to detail.
• Ability to work closely with security, facilities and technical teams.
• Experience in budget planning and resource allocation.
• Proactive attitude toward policy compliance and process improvement.

Required skills

• JIRA
• BioStar fingerprint access system