Facility Coordinator

About the role

JLL is hiring a Facility Coordinator for an on-site position in Buenos Aires. The role supports the Site and/or Assistant Facility Managers with maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, and occupancy services, while proactively developing client relationships and keeping service levels high.

Key responsibilities

• Support a culture of teamwork, cooperation and performance excellence.
• Conduct daily walkthroughs to keep the office clean and organised, and respond to work orders promptly to meet KPIs.
• Identify improvements, recommend actions, inspect sites and assess buildings to keep procedures and safety standards.
• Schedule and track repairs, maintenance and minor works to completion, and guide vendors and facilities staff.
• Assist in procuring vendors and services, and coordinate site amenities such as fitness, food services, massage, transport and support moves.
• Coordinate events, meetings and conference facilities, and handle reception, guest support, mail, courier, office supplies, building access passes and safety and security support.
• Maintain site records and documentation, including moves, reconfigurations, events and building operations.
• Propose and maintain emergency response plans, including evacuation and after-hours response, and support environmental health and safety.
• Manage operational reporting, budgeting, purchase orders and vendor payments, and seek ways to reduce costs.

Required profile

• Prior experience in facilities, property management, hospitality or a related field preferred.
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management is advantageous.
• Understanding of basic property systems (computer room air conditioning, chillers, fire protection, mechanical and electrical systems) is advantageous.
• Excellent communication, organisation and problem-solving skills; ability to work independently with little supervision and handle stressful situations.
• Self-motivated, confident, energetic and flexible.

Required skills

• Proficiency in a range of information technology tools and platforms.
• English proficiency required.