Executive Virtual Assistant

About the role

High Scale is looking for a remote Executive Virtual Assistant to keep its fast‑growing leadership team operating smoothly. You will be the digital backbone that ensures calendars, inboxes and files are perfectly organized so executives can focus on scaling the business.

Key responsibilities

• Own executive calendars: schedule meetings across time zones, prevent double‑bookings and provide relevant links or documents.
• Tri­age the inbox: sort, delete spam, flag urgent messages and draft brief professional replies.
• Handle remote admin tasks: organize Google Drive files, update spreadsheets, book travel and create itineraries.
• Support data entry and prepare simple reports or presentation decks for meetings.
• Join Zoom calls, take accurate notes, distribute action items and follow up with team members on Slack.

Required profile

• Minimum 3 years experience as a Virtual Assistant, Executive Assistant or remote admin support for busy founders or executives.
• Highly independent, able to work without constant supervision.
• Exceptionally organized and comfortable with a variety of digital tools.

Required skills

• Google Drive
• Google Sheets (spreadsheets)
• Zoom
• Slack
• Email management