Executive & Personal Assistant (Founder Support)

About the role

We are seeking a proactive Executive & Personal Assistant to support the Founder of an international e‑commerce company. The role blends business and personal assistance, ensuring the Founder’s day runs smoothly and efficiently.

Key responsibilities

• Manage the Founder’s calendar, appointments, and daily schedule, including personal and family logistics.
• Coordinate restaurant reservations, lifestyle services, gifts, errands, and vehicle arrangements.
• Book and oversee household services such as nannies or other support staff.
• Plan and execute travel logistics: flights, hotels, villas, transportation, and visa documentation.
• Handle travel disruptions, claims, and ensure accommodations are ready before arrival.
• Arrange medical appointments, coordinate with doctors, specialists, and manage related records.
• Liaise with lawyers, accountants, tax advisors, and other external professionals for legal and administrative matters.

Required profile

• Highly organized, detail‑oriented, and calm under pressure.
• Discreet, proactive, and capable of operating independently in a fast‑paced founder environment.
• Strong growth mindset, high ownership, and excellent problem‑solving abilities.
• Ambitious with a desire for continuous personal and professional improvement.

Required skills